9.7.5 Process Mid-Month Payrun (09106m)

Effectively, a mid-month pay is a payment made in advance for monthly paid employees placing expense to a suspense account to be distributed when the full timesheet is received at month end.

This allows a company to pay montly employees halfway through the month, prior to receiving timesheet data for the rest of the month to process a real payrun.

This application processes the single mid-month prepayment using the Uxxx pay sequences.

U110 Mid-Mth Prepayment Recovery
U120 Mid-Month Prepayment
U125 Mid-Month Adjustment
U135 Mid-Month brought forward
U140 Month Prepay Adj
U150 Month Prepay c/f
 

To establish a mid-month payrun:

   Company

   Payrun

   Mid-month Pay Date

   "Report"

   Process Mid-month Payments

   Print Mid-month Payslip Y/N

The program looks at each Payee on the chosen payrun and selects all individuals which have Normal pay period has "MM" - Mid-month Pay, then verifies that the following Pay Sequences have been applied to the individual.

Normal Payperiods are set in Employee Master Maintenance [9.8.1]-19

U110 - MM Prepay Recovery

U120 - Mid-month Prepayment

U125 - Mid-month c/f

Where no value exists in the U120 for the Payee, then a report is prepared for review and having reviewed the expected payments, they are processed for payment as per pay remainder [2.4-24-12].

Depending on your request, a mid-month payslip may be printed.  However, you may wish to only issue the real payslip after the end of the month.

There is no tax, superannuation, or other deposits made at this time, just a net pay amount.  Automatically, U110 will be set with a (-) of the amount paid.

At month end, a normal payrun is processed, except that Paycode U110 will show the mid-month pay distribution and complete all payroll activities.

Should there be a balanace greater than the carry forward balance set in Pay controls default of $100, then it would be paid in accordance with normal payrun rules.  If less than the carry forward, would be deducted from next month mid-month payment, using pay sequence U125.

Note: All prepayment balances and recovery are General Ledger Account codes:

   0088 - CtlPay - Mid-month Payments

   0089 - CtlPay - Mid-month Recovery