2.4.33.14 Reimbursement (02221m)

Employees have expenses that need to be reimbursed by the company.

This could be achieved by setting up each employee as a supplier in the Accounts Payable module, however by making use of this facility within the Human Resources area we can alleviate the need to enter each employee in the Orgs file to have reimbursable expenses processed.

So the individual employee does not appear in Accounts Payable, just the “$PAYEX” Order. We could choose to have an individual's RPC in the Order Descriptor, if required. The additional employee benefit field in Accounts Payable will record the actual employee.

Currently only Direct Deposit reimbursements are allowed and this is processed through:

• Payment Selection [5.3]
• Remittance Advice [5.7]
• Direct Deposit Transfer [8.6.6]

Therefore the reimbursements may be made in a separate run or included in the normal Accounts Payable process run.

1. Reimbursement allowed - Yes/no
2. Reimbursement type
3. Address (Advice) (1st line)
4. Address (Advice) (2nd line)
5. Town
6. State
7. Postcode
8. Country Code
9. BSB
10. Account
11. Account name
12. Lodgement Reference