3.1 Project Master Maintenance (03010m)

In the Muli system, everything is managed within projects - even Overheads are a separate project for each financial year.

As each contract is set up as a project it is important that project controls are correctly established. Muli recommends you read Element Maintenance before establishing a new project for the first time.

1. Project Number
   1st digit is Company
   2nd digit is Profit Centre

   In company setup, profit centres will have been established to group the company operations in a logical format. (See [8.12.3])

   Digits 3-6 are consecutive numbers with no implicit meaning.

   Where different companies within the group are working on the same project and providing differing services, then the end 4-digits would normally be the same.

2. Description
   Think about finding the project in 10 years time, having completed a number of projects for the same client (client name, location, build description, i.e. Bolgs, Silvertown, Filtration Bld).
3. Organisation
   The customer must be entered as an organisation and authorised as a customer & alloc selection.
4. Address Project 1
   This address will appear on all Orders and Subcontracts and there should be clear instructions for a delivery driver.
5. Address Project 2
6. Address Project 3
   Address Line 3 normally includes site contract details.
7. Accounts Control 243
8. First Transaction
   Think! This has no contract significance, - but it does control the project history capture. No transaction may be entered outside the first and last transaction date.
9. Last Transaction
   Last transaction date usually. This is the end of the financial year 3 months after end of defects liability period or of no contract date ended, it is end of financial year after 15 months from start.
10. Head Contract Retention 282
    The bases for calculating head contract retention. Muli has the ability to track Bank Guarantees issued to and from the Organisation.
11. Contract Signed
    Answer this in accordance with company legal requirements. A Letter of Intent is not a signed contract.
12. Progress-658
13. Cash Flow
    If a Muli Cash Flow has been completed as the Master or expected Cash Flow, then its number would be entered here to allow further reviews between the original Intended & Achieved.
14. Area M2
    Normally the “Net Letable Area” of the completed building. It is important the company uses a constant measurement standard as this value is used to produce square metre comparison costs between projects.
15. A/C Processing Point 230
16. Region Code 221
    Where companies are operating in multiple geographic areas, they need to ensure the region codes reflect their business operational areas.
17. Project Photographs
    The thumbnails displayed are entered and selected for display in [18.3]. While a larger number of project photographs may be stored, only 3 may be displayed on project master page.

18. - Contract Sum (excluding GST)
    This is the original contract sum including Prime Cost Items (PCs) prior to any Variations. In Muli, all contract values are entered excluding GST. GST is always treated as an additional separate value. The Contract Sum is used to balance the budget loading process as the Budget and Initial Progress Claim items must add up to this value.

    - Revised Contract Sum
    This is a display only value obtained by taking the original Contract Vale + Approved Variations (excluding X type)

    - Other Income
    This is a display only value and represents the value of AR invoices issued in allocations 1001 - 1149

    - Group Income
    When consolidation of companies occurs, then group income is excluded from total turnover/income and this is declared by all Suppliers starting with * or $ as first digit of Organisation Code. Note: all group companies should start with *

    - Forecast Contribution
    In Muli, a project does not make a profit. A project makes a contribution to overheads. Only after overhead expenses are covered, does a profit emerge. This value is only displayed if your security is sufficiently high.

19. Complementary / Management Project

20. Risk2Do
    This display relates to Risk2Do's for the project. By clicking on any of the items, will take you to a list of Risk2Do's sorted in Urgency order.

21. Incoming
    This displays incoming items that are still to be completed. By clicking on any item, you are taken to a list of incoming items listed in Urgency order.

22. Note Project 201
    This note provides a free format facility for the project team to maintain special notes about the project.

23. Project Roles Submenu
24. Project Stages
25. Substitutions
    

    

26. Timings
27. Project Marketing
28. Headers