4.1 Purchase Order Creation (04200m)

The creation of a Purchase Order initiates the start of the "Commitment phase", by creating an obligation for the company to pay for goods.

If the company requires work to be performed that involves any on-site labour, supplied equipment or ongoing obligations then instead of a Purchase Order, a formal Subcontract should be used. (Refer to Menu 11)

Note: if the "Authority to commit" is authorised for the selected project and Purchase Orders are approved, then they will displayed for selection (if desired) at field #3.

1. Project
2. Allocation
3. Order
4. Stage
5. Order Package
6. Supplier
7. Currency 223
8. Allocated Budget
9. Committed Value
10. Risk Provided Value
11. Order Date
12. Projected Start Date
13. Projected Finish Date
14. Terms 281
15. Retention 282
16. Accounts Processing RPC
17. Template id
18. Scope of Order 210
19. Create a new document - Yes/No. If you select NO then a Purchase Order number will still be generated but no Document prepared so you can never print it out if you needed to at any time. By selecting YES you will generate a PO number and prepare a document for printing - you still have a choice as to whether you print it our or not. If you entered the PO creation program by selecting F10 from the Accounst Payable Invoice entry secreen (5.1) then you would most likely respond NO.
20. Template Questions
21. Signature Block
22. Exclude values from document - Yes/No