5.1 Invoice Entry - Payable (05010m)

The process of authorising an Accounts Payable invoice for payment requires that the Organisation needs to be established and a Purchase Order raised. Muli enforces this process so that costs are attached to each Order and that there are controls in place to ensure no overpayment occurs.

1. Folio Number (AP)

   The folio number is one such control. It is a unique sequential number issued by the system.  By default, pressing "NEXT" will assign the next sequential number at the completion of the transaction.  Alternatively you may enter a previously entered folio number and the system will display the selected transaction details and allocate the number with next available subscript.  This allows for corrections - Normally folio "b" would reverse folio "a".  Then folio "c" would be the required transaction.  This keeps all related transactions together.

   Or if you use the F3 Enquire facility on the Folio field the software will list those Incoming Documents that are Approved and Ready for Payment (this would include Subcontract claims that are in a worksheet status).

    

2. Project/Order/U No. - Project / Purchase Order Number / Incoming Document Number
3. Allocation
4. Order
5. RPC Employee Expense - A new option to link the payment to a employee reimbursement or company credit card payment.
6. Provider Organisation - Where an expense is being paid to an employee, you still need to keep track of the recipient, ie: credit card for airfares.
7. Expense Type 285
8. Invoice Number (Suppliers)
9. Invoice Date
10. Due Date -The date you have nominated to pay this invoice.
11. G.S.T 319
12. Tax Invoice Amount - The total account including GST/VAT.
13. Credit Adjustment Amount (including GST)
14. Credit Adjust Notes 305
15. Other Amount to GL
16. Other Type 291
17. G.S.T Credit
18. Retention Amount
19. Approved to Order (Net Payable)
20. Withholding Tax (Payment Amount)
21. Invoice Scope 301
22. Expense Grouping 283 - If you require this transaction to be reflected in a future report of similar expenses then select a code from the table. For example if you wanted to group R&D expenses together you could add the code representing R&D here.

SELECT UNAPPROVED

Smaller construction companies may choose this option since th eoperator may have approval to process these invoices directly - especially if they are for Overhead Items.

SELECT APPROVED WORKSHEET

SELECT FOLIO

Choose this option if you wish to make a correction on an earlier transaction that was processed.

Allocation Review

Create Credit Adjustment Document