5.1 Invoice Entry - Payable (05010m)

Folio Number (AP)

The process of authorising an Accounts Payable invoice for payment (at a nominated time in the future) requires that for any payment to occur, the Organisation needs to be established and a Purchase Order raised. Muli enforces this process so that costs are attached to each Order and also there are controls in place to ensure no authorised overpayment occurs.

The folio number is one such control. It is a unique sequential number issued by the system. By default, pressing NEXT will assign the next sequential number at the completion of the transaction. Alternatively you may enter a previously entered folio number and the system will display the selected transaction details and allocate the number with next available subscript.  This allows for corrections - Normally folio B would reverse A. Then folio c would be the required transaction.This keeps all related transactions together.

Project/Order/U No.

Allocation

Order

RPC Employee Expense - A new option to link the payment to a employee reimbursement or company credit card payment.

Provider Organisation - Where an expense is being paid to an employee, you still need to keep track of the recipient, ie: credit card for airfares.

Expense Type 285

Invoice Number (Suppliers)

Invoice Date

Due Date

G.S.T 319

Tax Invoice Amount - The total account including GST/VAT.

Credit Adjustment Amount (including GST)

Credit Adjust Notes 305

Other Amount to GL

Other Type 291

Retention Amount

G.S.T Credit

Approved to Order (Net Payable)

Withholding Tax (Payment Amount)

Invoice Scope 301

Expense Grouping 283