5.6 Pay Selected Payments (05070m)

The remittance advice run only operates on the selected payments. If the remittance is for payment by Direct Deposit, then at the same time as producing the remittance advice, the ABA (Australian Banking Association) data file is produced.  

With Version N we have combined the Remittance Advice & Cheque printing functions, so the remittance advice payment method is treated as a cycle for each, allowing multiple payment processing for a single payment selection.

As the Group may be operating a number of accounting centres based on :-

• Company
• Profit Centre (ie. Western Australia) across a number of companies in the group
• Code 230 - Accounts processing point

Even if we use the profit centre or code 230, the selection will be limited to companies using the same bank and will be grouped by company.  The process may vary depending on the payment method.

When you open the application, we display a string of companies that have payments in selected payment reports and total number value of same.

BANK :   We ask for the bank first as a single bank account may be used for a number of companies (but ONLY companies authorised for the chosen bank).  Having chosen the bank account, we display the companies able to use the bank and only those companies may be selected for the remittance and cheque run.

COMPANY : Individual company or all companies that are valid for the chosen bank

ORGANISATION :  All or a range of organisation or suppliers

PAYMENT METHOD : 

• Manual Cheque - will just print out a remittance advice and you use the manual cheque recording process to complete the transaction
• Computer Cheque - will print a remittance advice and cheque and complete the transaction in Muli by inserting the bank cheque number and paid date on all the selected invoices, along with creating an unpresented cheque number in the bank.
• Direct Deposit - will print the remittance advice and mark the Accounts Payable transaction as Paid with a 'X' cheque number and mark same as presented to the bank.A file is created which is in standard bank format and your Bank supplied transaction software and you will need to load one or a number of these files to complete the direct deposit process.
• Direct Deposit Reimbursement

CHEQUE BY

• Company
• Company/Profit Centre
• Company/230 Code
• Profit Centre/Company
• 230 Code/Company

A cheque or Direct Deposit will always make individual payments for EACH company, but if you require all Profit Centre "W" Western Australia for all companies (using a shared bank account), then they will be grouped by company. 

The company/profit centre/230 Code is inserted into the left side of the Advice to assist the processor forward the completed remittance advice to the correct location.

ADVICE METHOD

• Paper copy only
• Paper & Email
• Paper & Fax
• Email
• Fax

ADDITIONAL PAPER COPY FOR FILING - Unless you have Muli enabled Fax and/or Email interface, you will not be able to select same.

PRINT REMITTANCE ADVICE FOR STOPPED PAYMENTS

Add Note:  Re explanation of withheld payment

Payments may be stopped for a number of reasons, particularly where Direct Deposit is used and you do not want the Direct Deposit to go ahead but need to advise the Supplier the reason.

With manual cheques, Users often just get the defects listed on the bottom of the remittance advice and hold same until the outstanding item is rectified as the cheque has been produced and signed.

PRINTERS - This is not a standard printing utility. The cheque printing is a special print utility.

• Cheque Printer No..........................
• Remittance Printer

The standard print process can be used for the remittance advice, although there are multiple print jobs, one per form.  The selection is used for all remittances.

The fields include:

1. Bank alpha
2. Company
   - Companies that have bank as default
   - All companies that can access the bank
   - Single company
3. Profit Center - All/Single
4. Acc Processing pt 230 - All/Range
5. Organisation - All/Range
6. Payment Method
   - No Payment - Remittance only
   - Manual cheque
   - Computer cheque
   - Direct deposit
   - Reimbursement - Direct deposit
7. Output Grouped by
   - only Company
   - Company/Profit Centre
   - Profit Centre/Company
   - Company/Acc Processing Point 230
   - Acc Processing Point 230/Company
8. Advice Method
   - Only Paper copy
   - Email
   - Both Paper & Email
   - Fax
   - Paper & Fax
9. Template ID
10. Note Remittance 213
11. Remittance Printer
12. cheque Printer
13. Date to appear on Remittances
14. Cheque Number