9.8.1 Employee Master Maintenance (09201)

The employee details are entered as a subset of RPC (responsible person code).

Having entered the responsible person code you are presented with the same information as if  you had entered through RPC Maintenance [2.4.34].

1. RPC Code
2. Identity Card Number
   Not a required field in Australia but in many jurisdictions is called Employment or Social Security Number.
3. 3-8 Address Home
   This needs to be the real home address as it is used on the Tax Office Payment Declaration.
   Note: There is a pay advice address used in Human Resources/Reimbursement.

9. Gender
   Male or Female.
10. Commencement Date
    As a Muli RPC is for life, the commencement date is the most recent date the employee joined the company.
11. Cash Payment amount
    If an employee (for example, working on a remote site) is to receive part of their wages in cash and the balance paid into a bank account, then the cash amount would be entered here.
12. Pay Remainder by
    C- Cash
    D- Direct Deposit
    Q- Cheque
13. Employing Company
    All employees must be allocated to a "payroll active" company. You can only change the employing company if the employee has not been added to a payrun.
    
    Therefore if there is someone that you want to change the employing company on you have to do is take him out of any payrun that he may be in. Note you can only do this if he has not been paid!  If he has been paid your only option is to terminate him and then employ him under the new company.
    
    You can use 'Add/Move Employees from Payrun'  [9.7.3]  to remove someone form a payrun (so long as there is no timesheet). (You can delete a timesheet if there are no worked hours in the timesheet.)
    
    Once you have changed the employing company for an employee you can then add them into a payrun using the same 'Add/Move Employees from Payrun'  [9.7.3] 
     
14. Employment Type 505
    Indication of permanent, casual, etc.
    The choices may appear limited but this is due to the limited classifications used by the Australian Tax Office.
15. Pay Classification 508
    This definition has a predefined set of pay sequence codes that are applied to the employee to start the payroll setup. The list should not include Superannuation, Pay method, etc that are subject to individual employee requirements.
16. Charge Out Type 507
    This is the employment grouping used for determining the employees chargeout code for work invoiced to clients, eg: Exec.
17. Time Sheet Note 221
    This note goes on the pay packet or pay advice of the next payrun. At the end of the payrun it is cleared out.
18. Pay Roll Management Note 225
    This is a permanent note to enable pay person information to be recorded (a separate flag will be installed in Version N2 to remind the pay person to read same at pay processing).
19. Normal Pay Period 503
    Weekly, Month, etc.
20. Normal Hours/Period
21. Timesheet Method 533
    This controls the way the timesheet is set up and what data is rolled over from the previous sheet, eg: C = clear timesheet each pay.
    Key default use S(skip) = which will keep previous data.
22. Timesheet Enterer RPC
    The RPC code of the person responsible for entering the timesheet data. May be the employee.
23. Timesheet Approver 535
    This may be a genuine role. Approval may be done by line items or under each day. However, the timesheet is not considered approved until the bottom lefthand box has been authorised, eg: L = Line Manager.
24. Timesheet Approver RPC
25. Paid to Date
26. Taxation
27. Direct Deposits
28. Termination
29. Update pay sequence

This section also displays genuine information in relation to Leave balances last payrun, etc. RPC of the person who must approve the timesheet.

Access Direct Deposit Account Details If you want to change the details relating to the Direct Deposit Account details then enter this field number to change to bring up the window that allows changes to be made.  The details can be seen lower on the screen but it is only through this field number that they can be changed.

Human Resources Maintenance [2-4-33] (02215)

The setup of an RPC also allows for Human Resources Maintenance [2.4.33] and a Sub-menu 14 allows maintenance of employee expense reimbursement.

 The Submenu 15 allow to maintenance related projects.