9.11 Pay End of Year Sub-Menu

Initially N will use the existing data transfer to the Tax Office.
Muli is working with the Tax Office to achieve a 2011 Return using the new “Standard Business Reporting” Internet based portal for the majority of Government returns. [18].

If you are printing PAYG Sums applicable to the end of a Financial Year, the End of Year Procedures MUST BE READ AND UNDERSTOOD BEFORE PROCEEDING.

To print a PAYG Sums for an employee who is leaving before the end of a financial year and they need their PAYG Sum now, the following procedure must be adopted:

1. Print a Dummy PAYG Sum - noting any discrepancies or errors.
2. Print a "Employee by Sequence Report" (9.11.3) for the employee whose PAYG Sum you are doing.
3. Make sure the totals for: balance to the Dummy PAYG Sum.
   
   If any discrepancies are found, which may be caused through a reversal payrun etc, you will have to re-construct the payroll file (from the employee payslips) to find the discrepancy and adjust the employee's file accordingly.
   Do not adjust files or amounts without being absolutely sure that the error has occurred as this will make you end of year figures out of balance...
   If you make any adjustments - keep a record for the end of year procedures.
   1. Tax Deductions.
   2. Allowances
   3. Gross Pay
4. When totals balance, put a termination date in the employees personal file, and re-do a dummy group certificate for re-checking.
5. When you are satisfied that all is correct - print the real Group Certificate and Employee Sequence Report from the End of Year Sub-Menu screen.

The first thing , when you run this program, it asks you:

This Program relies on the Group Certificate Code  as shown on the Sequence Masterfile. If the code is incorrect on the Sequence Masterfile then the values printed in the Various  boxes of the Certificate will likewise be incorrect.  Valid codes are :

• A - Items are Totalled and Printed against Lump Sum A.
• B - Items are Totalled and Printed against Lump Sum B
• C is NOT reported on the normal PAYG Certificate.   It must be on the ETP Cert.
• D - Items are Totalled and Printed against Lump Sum D.
• E - Items are Totalled and Printed against Lump Sum E.
• Z - Item is Printed in the Allowances area.  NOTE THIS CHANGE!
• G - Items are Totalled and Printed in the Gross Salary area
• N - Items do NOT appear on the Certificate.
• T - Items are Totalled and Printed in the Tax Instalments Deducted
• U - Item is Printed in the 'Deductions' box.

Do You Understand the Above? (Y/N) The default is N for No so you need to press Y to continue with this program.

Once you understand the above information, then It will ask you for:

1. Starting Company
   Enter the first employing company number to which the reports will be produced. This must be a consolidating company as they are the only ones that employ. Or you can just press enter to accept the default of All. If you do then it will skip the next question.
2. Ending Company
   Enter the last employing company number to which the reports will be produced. This must be a consolidating company as they are the only ones that employ. The default is "To End". This selects all the companies from the starting company.
3. Starting Work Location:
   Enter the location code you wish to begin with eg. SYD - Sydney.  If you don't know the location you want you can use the F3 - Enquire key and it will display a list of locations from which you can choose. If you require all Locations press return and it will respond with beginning to end.
4. Ending Work Location:
   Enter the location code you wish to end with.  If you don't know the location you want you can use the F3 Enquire key.