Summary of Operational Procedures

The following Payroll Procedures will assist a Payroll Manager using construction payroll software for the first time to set up their PAYROLL SOLUTIONS and to process the pays, in conjunction with the Muli Manuals.

Procedures:

Payroll setup (Implementation)
Employee setup
Timesheet maintenance
Process a Payrun (in progress)
Labour cost review by project manager (in progress)
Payroll end of year processing (in progress)

The payroll procedures will need to be customised for each installation to ensure the payroll accounting conforms to the company's requirements.

1. Payroll Setup

The following steps are required to be undertaken when your company first implements the Muli Payroll software.

[8.9.2]-12 Select "Yes" to link Payroll processing to the relevant employing Company

[8.9.2]-10 Select "Yes" if paying any employees by Direct Debits

[9.10.9] Employment Class/Pay Sequence Report

Muli has set up standard Employment Classes, and you should check that they cover your employment types. You can define any additional employment classes, if required. You should also check that, for each employment class that the correct set of pay sequences are included. See [9.10.7] Pay Sequence Report. Remember that individual rate adjustments are easily implemented through [9.10.6] Pay Sequence Mtce.

(Superannuation, State Payroll Tax and Tax Pay Sequences need to be added later to each employee separately).

[9.10.2] Accounts Interface

The Muli payroll is fully integrated with the accounting process in Muli and you need to set up the accounting requirements for Payroll. This requires to be done at the beginning of each financial year.

[9.9.5] Superfund Provider Maintenance

[2.1] Set up the Superfund as an Organisation and [2.1]-28 as a Supplier and if paying by Direct Deposit, complete items 11-15.

[9.9.5] Set up the Superfund Organisation link to a pay sequence

2. Employee Setup

[2-4] Set up employee as an RPC (Responsible Person).
         Item 9 Employer Code should be your Organisation starting with an *XXXX
         Item 28 Region (Pay) 221 must be filled in
         Item 29 Registration Point 225 must be filled in
         It is good practice to have passport quality photos for each employee. Anyone taking these photos
       should understand passport photo rules.

[2.4.35] Set up login access ONLY if you want the User to have access to your Muli software

[2.4.33] Input details under Human Resources (is not required for Payroll, but recommended)

[2.4.34] Will bring up [9.8.1] Employee Master Maintenance to set up the RPC as an employee. It is really important that you enter Item 13 Employing Company correctly because once it is saved, you cannot change it!
Item 12 Pay Remainder By is how they wish to be paid - Cash, Cheque, Direct Deposit
Item 20 Normal hrs/period must not be zero. This figure is used in calculating Leave entitlements.
Item 25 Paid To Date would normally be blank for a new employee so that the commencement date will be used.
Once details are saved - answer 'Yes" to update the Standard Pay Sequences. You will need to fill in [9.8.2] Employee Tax Maintenance details, which normally will be displayed, if not, then you must go into it.

[9.8.3] Employee Pay Sequence Mtce is used to add or remove any pay sequences for this employee. Also, you can change the rate here.

If the superannuation for this employee is going to a different Superfund to any you are already using, then you will need to add the Superfund in [9.9.5] Superfund Provider Maintenance (ensuring that the Superfund is already in as an Organisation [2.1] and as a Supplier [2.1.28].

[9.8.4] Employee Superannuation Fund set-up

[9.8.5] Employee Direct Deposit set-up

[9.8.6] Employee Leave set-up

[9.7.3] Add employee to payrun

3. Timesheet Maintenance

[7.8] This is where the employee fills in his timesheet which can be accessed by the Payroll Person through [9.1] for completion of pay.

[9.1] Timesheet
Top Section "Axxx" - Projects and Labour Orders
To add a Project - F10 and select add worked hours
Section "Bxxx" - Pay Sequences - Add/Delete Pay Sequences

4. Process a Payrun

5. Labour Cost Review by Project Manager

6. Payroll End of Year Processing